What We Did
Solutions Architects from the Affirma team determined that an automated solution that leverages Azure Automation, Power Platform, Teams, and SharePoint Online would best fit the organization’s needs. We developed a process allowing Human Resources to kick off automated onboarding for new employees by filling out a simple and easy-to-use form. The system that Affirma developed obtains necessary approvals, creates a user account, assigns licensing, clones an existing user’s permission, adds users to the groups that are requested through the PowerApps form, and automatically posts updates about the user creation in MS Teams. The application that the Affirma team built also automatically creates exchange mailboxes for new users.
For Offboarding employees who are leaving QuoteWizard, Affirma created an offboarding automation application that allows the HR Team to kick off offboarding for users who will be parting ways with QuoteWizard. This application automatically disables the user account, takes a snapshot of current permissions and logs them, removes end-users from groups, sets them under legal hold for a certain number of days, and eventually deletes the users.
The onboarding and offboarding applications track the SharePoint process for compliance auditing purposes.